Proposal & Bid Coordinator – Government & Public Sector Contracts

Company: EDOMEY | Janitorial & Building Maintenance Services

Location: British Columbia, Canada

Job Type: Full-time

Work Location: 13988 Maycrest Way #115, Richmond, BC V6V 3C3

Salary: $25.00–$35.00 per hour, based on experience

About EDOMEY

EDOMEY has grown to become one of Canada’s leading janitorial and building maintenance service providers, serving more than 150 distinct facilities across Canada.

With a history spanning over 7➕years, EDOMEY has been at the forefront of innovative industry approaches and concepts. Our commitment to excellence and passion for service set us apart. Our brand promise, “Reflecting Excellence,” represents our commitment to delivering on our promises and exceeding the expectations of our clients and employees.

As EDOMEY continues to grow across Canada, we are seeking a highly organized, detail-oriented, and proactive Proposal & Bid Coordinator to support our government, public-sector, institutional, and commercial contracting opportunities.

About the Role

The Proposal & Bid Coordinator will be responsible for identifying relevant contracting opportunities across Canada, reviewing tender and RFP requirements, coordinating information from internal teams, preparing professional proposal submissions, and ensuring that all mandatory requirements are completed accurately and submitted on time.

This position is ideal for an individual who enjoys working with detailed documents, managing multiple deadlines, coordinating with different departments, and ensuring that proposals are fully compliant with tender requirements.

Key Responsibilities

Monitor federal, provincial, municipal, institutional, and other public-sector procurement opportunities across Canada.

Monitor relevant government and procurement portals for new tenders, RFPs, RFQs, and contract opportunities.

Review tender documents, specifications, schedules, evaluation criteria, and submission instructions.

Identify all mandatory requirements, forms, certifications, insurance requirements, references, and deadlines.

Evaluate tender opportunities and determine whether they are suitable for EDOMEY to pursue.

Coordinate bid preparation with management, operations, finance, and other internal teams.

Collect and organize company information, staffing details, pricing, references, qualifications, certifications, and supporting documents.

Prepare professional, accurate, and compliant proposal and bid packages.

Ensure all mandatory requirements are addressed before submission.

Coordinate pricing and supporting documentation with the appropriate internal team members.

Maintain a detailed tender, RFP, and proposal calendar.

Track deadlines and ensure submissions are completed and submitted on time.

Submit bids electronically through government and procurement portals.

Maintain organized records of submitted bids, tender documents, contracts, and supporting materials.

Track bid outcomes and maintain a database of opportunities and submissions.

Assist with contract documentation and post-award requirements.

Research new government and public-sector contracting opportunities that may support EDOMEY’s continued growth across Canada.

Assist management with proposal writing, presentations, business development documents, and related administrative tasks.

Qualifications

1–3 years of experience in proposal coordination, bid administration, contract administration, procurement, or a related administrative role.

Experience with government tenders, RFPs, RFQs, bids, or contracts is an asset.

Experience with Canadian federal, provincial, municipal, or public-sector procurement processes is an asset.

Excellent organizational and time-management skills.

Strong attention to detail and ability to follow complex tender requirements.

Excellent written and verbal English communication skills.

Strong document preparation and formatting skills.

Proficiency with Microsoft Word, Excel, Outlook, and PDF/document management tools.

Ability to manage multiple bids, projects, and deadlines simultaneously.

Ability to work independently and coordinate effectively with multiple departments.

Previous experience in janitorial services, facilities management, construction, building maintenance, or other contract-based industries is an asset.

What We Offer

Competitive compensation based on experience.

Opportunity to work with a growing Canadian company operating across Canada.

Opportunity to develop specialized experience in government procurement, tenders, RFPs, and contract administration.

Professional and collaborative working environment.

Opportunity for career growth as EDOMEY’s government and public-sector business continues to expand.

Equal Opportunity & Employment Requirements

EDOMEY is an equal-opportunity employer and welcomes applications from all individuals who are eligible to apply.

We value diversity and strive to create an inclusive and accessible workplace where all individuals feel valued and respected.

Due to the nature of our services, some positions may require security clearance and/or a criminal and credit check. Successful candidates may be asked to consent to the applicable background checks and security clearance requirements.

For positions involving access to financial data or funds, applicants may be required to demonstrate that their credit is in good standing.

Eligibility to Work in Canada

Applicants must be legally eligible to work in Canada at the time an offer of employment is made. Successful candidates may be requested to provide proof of eligibility to work in Canada.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience in proposal coordination, tender preparation, procurement, contract administration, or a related field.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.